The Pickleball Warehouse — Staff Scheduling

Team access

Enter the team code from Alexa or Bryan. You only have to do this once per device.

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Monthly Schedule

Time Off Requests:

Pick your name, select the shifts you need off on the calendar, provide the reason for the time-off request, and submit. Time-off requests should be submitted by the 25th of the preceding month. Most requests are automatically approved. A time-off request is not automatically approved if:

You’re asking off for more than 20% of the shifts you are generally available to work (based on your regular schedule)
Three or more staff are already unavailable — time off or their regular schedule — for one of the shifts you selected
It’s after the 25th and you are asking off for next month
Holidays: There is specific holiday scheduling that needs additional coordination

School always comes first: School schedules are not considered “time off.” If there is a change to your schedule or you have a school-related time-off need, please flag for Bryan & Alexa.

I am:

Click days to select or unselect them, then choose morning, afternoon/evening, or both for each day. Gray days can’t be picked. ★ = holiday scheduling applies. Tan-shaded days are a blackout period.

Selected shifts: 0

None yet.

Reason (required)

My requests

Log your hours

At the end of each shift, enter the hours you actually worked (for example 5 or 4.25). Alexa & Bryan use this for payroll, so please log your hours before you head out.

I am:

Upcoming approved time off

Update your general schedule

Use this when your regular availability changes — for example, when a new semester’s class schedule comes out. Check the shifts you can generally work, explain what changed, and submit. For individual days off, use Request Time Off instead.

I am:

What changed & why (required)

My schedule change requests

Admin

Enter the admin PIN to manage requests, availability, and schedules.

Schedule change requests

Time-off requests

Waiting on you

All requests

Staff & general availability

Check the shifts each person is generally able to work. Uncheck shifts blocked by class or other standing commitments (school comes first). The 20% rule and the schedule generator both use this. Add each person’s email so they can be notified about requests and new schedules.

Usual weekly shifts

Who normally works each shift. The generator starts from this and fills gaps with whoever is available and has the fewest shifts that month.

Generate a monthly schedule

Uses usual shifts + availability + approved time off. You can adjust any shift after.

Settings & backup

Admin PIN

Notifications

Running on your website, emails send automatically — request confirmations, approval/denial decisions, schedule-change decisions, and “schedule posted” notices go straight to each employee’s email on file, sent from your own domain. Nothing to set up. Optional — automatic text messages: paste an automation webhook URL below (a webhook trigger feeding an SMS step) and every notification is handed to it instead. Note: Zapier’s webhook trigger requires a paid Zapier plan; Make.com’s free tier includes webhooks.

Blackout periods

During a blackout, time-off requests are never auto-approved — they always come to you, and employees see a note that requests won’t be approved barring exceptional circumstances.

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